How to Upload and Organize Documents in SharePoint

This guide explains how to upload, organize, and structure documents in Microsoft SharePoint Online to ensure consistent collaboration, easy navigation, and long-term maintainability.

1. Where Documents Are Stored in SharePoint

Documents in SharePoint are stored inside: - SharePoint Sites - Document Libraries within those sites - Optional Folders inside libraries

Before uploading files, ensure you are working in the correct site and document library.

2. Upload Documents to SharePoint

Upload Files

1. Open the target Document Library.
2. Click Upload.
3. Choose Files.
4. Select one or more files from your computer.
5. Confirm the upload.

Upload Folders

1. Open the target Document Library.
2. Click Upload.
3. Choose Folder.
4. Select a folder from your computer.
5. All files and subfolders will be uploaded.

Drag and Drop Upload

1. Open the Document Library.
2. Drag files or folders from your computer.
3. Drop them into the browser window.

3. Create and Manage Folders

Create a Folder

1. Open the Document Library.
2. Click New.
3. Select Folder.
4. Enter a folder name.
5. Click Create.

Rename or Move a Folder

1. Select the folder.
2. Choose Rename or Move to.
3. Select the destination if moving.
4. Confirm the action.

4. Recommended Folder Structure

Use a logical and consistent structure that reflects how teams work.